During the summer, a variety of rooms such as small or medium conference rooms and large lounges in the residence halls are available for rental by conference groups living in the area. These may be used for meetings, social gatherings, presentations, etc. Consult with Conference Services Staff about your activity needs to find the most suitable, available space. Room availability will vary depending on other conference groups in the area and facility projects. Rental rates currently vary from $25.00-$40.00 per four-hour continuous time block for smaller rooms to $60.00-$80.00 per four-hour-continuous time block for larger rooms. The charge for special set-ups for Summer 2021 is $32.00/hour labor rate with a one-hour minimum.

Click each tab below to view the meeting rooms available in your area of campus.

Maple-Willow-Larch Commons C3111, Southwest Music Room

  • $40/4-hour continuous time block
  • Capacity approximately 6-8 if seated at tables
  • Dimensions 20’ 2” x 23’ 9”
  • Air-conditioned
  • Piano, sofas, armchairs, tables, chairs
  • Keys to lock/unlock may be signed out if requested in contract

Maple-Willow-Larch Commons C3101, Northwest Large Conference Room

  • $60/4-hour continuous time block
  • Capacity approximately 33 seated classroom-style at 3 rows of 3 each of narrow rectangular 8’ x 18” tables; 100 if standing. Approximately 14 total tables and 58 total chairs available for various room configurations. Whiteboards (bring own supplies or request in advance).
  • Dimensions 36’ x 32’
  • Air-conditioned
  • Sponsor may self-adjust furniture arrangement; additional chairs and tables in room
  • Keys to lock/unlock may be signed out if requested in contract

Maple-Willow-Larch Commons C3115, Southeast Small Conference Room

  • $40/4-hour continuous time block
  • Capacity approximately 16 seated at hollow rectangle of 8 tables; 30 standing
  • Dimensions 20’ 2” x 24” 4”
  • Air-conditioned
  • Whiteboard, chalkboard (bring own supplies or request in advance).
  • Keys to lock/unlock may be signed out if requested in contract

Maple M01B, Maple Classroom

  • $60/4-hour continuous time block
  • Capacity approximately 12 seated classroom-style at six 5′ x 30″ rolling tables
  • Also has approximately 9 soft seating chairs with laptop flipover desk surface
  • Dimensions approximately 20’ x 48’ (if divided, each side is approximately 20’ x 24’)
  • If requested in contract, room can be subdivided in half (priced same for either or both sides)
  • Air-conditioned
  • Keys to lock/unlock may be signed out if requested in contract

Maple M11, Maple Main Lounge

  • $60/4-hour continuous time block
  • Capacity approximately 20 seat-spaces in soft-seating in lounge-type setting or more if standing
  • Dimensions of main area are approximately 32’ x 32.5’, with a south niche 11’ x 8.5’ and north entry niche 12’ x 9.5’
  • Air-conditioned
  • Sponsor may self-adjust furniture arrangement and return to original setting
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Larch Main Lounge

  • $60/4-hour continuous time block
  • Capacity approximately 40 seat-spaces in soft-seating in lounge-type setting; 100 if standing
  • Dimensions 59’ x 33’
  • Air-conditioned
  • Sponsor may self-adjust furniture arrangement, but must return to original settings
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Area is semi-private and will be signed as reserved, but cannot be locked off to other building occupants

Willow Main Lounge

  • $60/4-hour continuous time block
  • Capacity approximately 40 seat-spaces in soft-seating in lounge-type setting; 100 if standing
  • Dimensions 59’ x 33’
  • Air-conditioned
  • Sponsor may self-adjust furniture arrangement, but must return to original settings
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Area is semi-private and will be signed as reserved, but cannot be locked off to other building occupants

Back to Meeting Rooms

Buchanan 2009, Commons

  • $60/4-hour continuous time block
  • Capacity approximately 35 seat-spaces in soft-seating in lounge-type setting. Sponsor may self-adjust furniture arrangement and must return to original setting.
  • Dimensions for narrow end are 28′, wide end is 63′, and middle depth is 30′. Room is wedge-shaped, so dimensions are approximate.
  • Air-conditioned
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Buchanan 2012, Conference Room

  • $40/4-hour continuous time block
  • Capacity approximately 12 seated classroom style at rolling tables
  • Dimensions approximately 11′ 10″ x 17′ 7″
  • Air-conditioned
  • Users of room must be approved by Conference and Residence Life Staff

Geoffroy G215, Meeting Room

  • $40/4-hour continuous time block
  • Capacity approximately 6 seated at two 2.5′ x 6′ rolling tables
  • Dimensions 11′ x 19′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Note there is a TV but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition.
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G217, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G219, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G221, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G223, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G225, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G226, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G227, Study Room

  • $40/4-hour continuous time block
  • Capacity approximately 9 seated at two 2.5′ x 6′ rolling tables
  • Dimensions 19′ x 15.5′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G228, Study Room

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 15′ x 11′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G230, Study Room

  • $40/4-hour continuous time block
  • Capacity approximately 8 seated at two 2.5′ x 6′ rolling tables
  • Dimensions 17′ x 16′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G231, Study Huddle

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 3.5′ x 3.5′ rolling table
  • Dimensions 9′ x 10′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G233, Study Huddle

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 13.5′ x 8’10”
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G235, Study Huddle

  • $25/4-hour continuous time block
  • Capacity approximately 2 seated at one 3.5′ x 3.5′ rolling table
  • Dimensions 8′ x 8′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G237, Study Huddle

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 2.5′ x 6′ rolling table
  • Dimensions 13.5′ x 8’10”
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G239, Study Huddle

  • $25/4-hour continuous time block
  • Capacity approximately 4 seated at one 3.5′ x 3.5′ rolling table
  • Dimensions 9′ x 10′
  • Air-conditioned
  • Whiteboards (bring own supplies or request in advance).
  • Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Geoffroy G325A, Kitchen

  • $60/4-hour continuous time block
  • Air-conditioned
  • Sink, refrigerator, and microwave
  • Room is private and access is removed from passers-by.

Geoffroy G326, Activity Room

  • $80/4-hour continuous time block
  • Capacity approximately 88 seat-spaces in soft-seating in lounge-type setting. Sponsor may self-adjust furniture arrangement and must return to original setting.
  • Dimensions approximately 28′ x 87′ 5″
  • Air-conditioned
  • As of summer 2018, there are 4 sofas, 5 armchairs, 26 upholstered chairs, 2 high-top tables with 4 chairs each, 2 square tables, 2 5′ tables, 2 7′ tables, and 29 chairs.
  • Note there are 3 TV’s but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition.
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Back to Meeting Rooms

Union Drive Community Center 136, Multipurpose Room

  • $60/4-hour continuous time block
  • Capacity 48 people seated classroom-style; 120+people seated threatre style without tables, and 228 people without tables or chairs. Eighteen 6’ x 30” tables, over 200 chairs.
  • Dimensions 38’x 42’
  • Air-conditioned
  • Room is shown with standard set-up; if sponsor self-adjusts, must return to standard set-up. Extra chairs in closet on southeast side of room.
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Eaton 1105, Large meeting room west of Eaton Hall Desk

  • $60/4-hour continuous time block
  • Capacity approximately 20 seated at hollow rectangle of 6 tables; plus 2 additional tables. Total maximum capacity 50 standing.
  • Dimensions 21’ x 22’ plus 17’ x 9’
  • Air-conditioned
  • White board and bulletin board (bring own supplies or request in advance)
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Eaton 1110, Small meeting room south of Eaton Hall Desk

  • $40/4-hour continuous time block
  • Capacity 10 seated around a long conference table
  • Dimensions 18’ x 13’
  • Air-conditioned
  • White board and bulletin board (bring own supplies or request in advance)
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Eaton 1132, Large northeast meeting room north of Eaton Hall Desk

  • $60/4-hour continuous time block
  • Capacity approximately 20 seated at hollow rectangle of 6 rectangular tables; total maximum capacity 50 in chairs only
  • Dimensions 17’ x 20’ plus 23’ x 25’
  • Air-conditioned
  • Sink with counter space and projection screen
  • One round table
  • Room is shown with expected set-up; if sponsor self-adjusts, must return to expected set-up
  • White board (bring own supplies or request in advance)
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Friley A173 South Lounge, next to South Friley laundry room

  • $80/4-hour continuous time block
  • Capacity is approximately 65 people seated at a mix of sofas, armchairs, square tables with chairs
  • Dimensions are approximately 36′ x 56′
  • The room is filled with support pillars, blocking views
  • Air-conditioned
  • Room is private, but not secured (not lockable)

Friley 2414, Meeting room north of Friley Hall Desk

  • $40/4-hour continuous time block
  • Capacity approximately 16 seated at hollow rectangle of 6 rectangular tables. Total maximum capacity 30 if standing.
  • Dimensions 20’ x 22’ 6”
  • Air-conditioned
  • White board (bring own supplies or request in advance)
  • Keys to lock/unlock may be signed out if requested in contract

Friley Study Lounge, Large open lounge

  • $60/4-hour continuous time block
  • Capacity is approximately 300 people standing
  • Dimensions of main area are approximately 137’ x 37’, with a south niche 50’ x 29’ and north niche 38’ x 20’
  • Air-conditioned
  • This is a very large open room with columns, furnished with soft seating, tables, and chairs
  • Room is private, but not secured (not lockable)

Friley Terrace Room

  • $60/4-hour continuous time block
  • Capacity is approximately 150 standing or 60 seated casually
  • Dimensions 12’ x14’ plus 38’ x 40’
  • Room is not air-conditioned
  • There are approximately 40 seat-spaces in soft-seating and 20 seats at tables in a lounge-type setting
  • Area is semi-private and will be signed as reserved, but cannot and will not be restricted to other building occupants

Friley Terrace Conference Room, Meeting room inside Friley Terrace Room

  • $40/4-hour continuous time block
  • Capacity is approximately 14 seated around conference table
  • Dimensions 11’ x 26’
  • Room is not air-conditioned
  • White board paint on some walls (bring own supplies or request in advance)
  • Room is private, but not secured (keys to lock will not be issued)

Martin 2105, Small meeting room across from Martin Conference Desk

  • $40/4-hour continuous time block
  • Capacity approximately10 seated around conference table, plus 2 additional chairs
  • Dimensions 21’ x 11’
  • Air-conditioned
  • White board and bulletin board (bring own supplies or request in advance)
  • Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Martin 2109, Large meeting room west of Martin Conference Desk

  • $60/4-hour continuous time block
  • Capacity approximately 20 seated around rectangular tables or 30 seated in chairs only
  • Dimensions 23’ x 24’
  • Air-conditioned
  • Four 8’ x 30” tables and 18 chairs (additional tables and chairs may be available for this room in adjacent storage room 2109A)
  • White boards, bulletin board, and podium (bring own supplies or request in advance)
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Sink with counter space
  • This room connects to 2121 Martin through the 2109A storage room and can be used as a passage between the two rooms.
  • Room is semi-private. Ability to remove access to passers-by may be obtained if requested in advance in contract and adjoining room is also rented.

Martin 2121, Larger meeting room farther west of Martin Conference Desk

  • $60/4-hour continuous time block
  • Capacity approximately 26 seated around rectangular tables or 60 seated in chairs only
  • Dimensions 34’ x 27’
  • Air-conditioned
  • Four to six 8’ x 30” tables and 26 chairs (additional tables and chairs may be available for this room in adjacent storage room 2109A)
  • White boards, bulletin board, and podium (bring own supplies or request in advance)
  • Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.
  • Sink with counter space
  • This room connects to 2109 Martin through the 2109A storage room and can be used as a passage between the two rooms
  • Room is semi-private. Ability to remove access to passers-by may be obtained if requested in advance in contract and adjoining room is also rented.

Back to Meeting Rooms