Advertising in On-Campus Residence Halls & Apartments
Groups are encouraged to promote events, membership, and activities for their organizations in the residence halls. This document lists the preferred methods of distribution that groups are expected to use. Please note: there is no guarantee that your information will be posted or announced. Questions? Call the Residence Life Office at (515) 294-6428.
Revised October 2011
The following are NOT acceptable means of promoting in the residence halls and apartment complexes:
- You are not permitted to post flyers in the house areas yourself. Each house representative will decide what and where materials in their house are to be posted.
- You are not permitted to post flyers in Frederiksen Court or SUV without gaining permission from their central offices.
- You are not permitted to go door-to-door in the residence halls, as stated in the Residence Halls Policy Handbook. This handbook is available at www.housing.iastate.edu
- You are not permitted to locate student staff members (CA’s) or House Cabinet officers in their rooms and give them flyers to post/distribute.
- You are not permitted to use CA mailboxes to distribute information.
- You are not permitted to drop in at house meetings without permission
House Mailboxes - Each house has a mailbox that is frequently checked by house cabinet officers. The mailboxes are located at various hall desks, and the chart below will help you determine how many flyers to take to each desk. Please note that most mailboxes are only deep enough for standard 8”X11” paper. Larger posters should be rolled with rubber bands to ensure that they fit in the mailboxes. One copy of any piece of information per house is sufficient. You are highly encouraged to plan ahead and distribute flyers at least 10 days in advance of your event.
Distribute in open boxes during Hall Desk hours.
|Buchanan||15||Buchanan Hall Desk||Staff will distribute. House boxes not open to the public.|
|Eaton||7||Eaton Hall Desk||Staff will distribute. House boxes not open to the public.|
Friley Hall Desk
Staff will distribute. House boxes not open to the public.
|Helser||13||Helser Hall Desk||Staff will distribute. House boxes not open to the public.|
|Linden||8||Linden Hall Desk||Staff will distribute. House boxes not open to the public.|
|Maple, Willow, Larch||24||C2115 MWL Commons||Distribute in open boxes during Hall Desk hours.|
|Martin||7||Martin Hall Desk||Distribute in open boxes during Hall Desk hours.|
|Oak-Elm||9||Oak-Elm Hall Desk||Staff will distribute. House boxes not open to the public.|
|Wallace-Wilson||20||WW Hall Deck||Distribute in open boxes outside the Hall Desk Area.|
Public Bulletin Boards - There are one or more open public bulletin boards located in each entry or common area in each building where you may post additional flyers. Do not post flyers on entry doors, windows, poles, glass-covered bulletin boards, etc. Flyers distributed or posted outside of these guidelines may be removed with removal costs charged to the responsible individual or group.
Hall Council/Presidents’ Council Meetings - Each hall has a hall council that meets weekly or bi-weekly. These councils are comprised of representatives from each house in the hall. Groups are encouraged to contact the Hall Councils and ask to speak at their weekly meetings. This would also be a good time to distribute flyers to each of the houses. A list of Hall Council meeting times and contact information is available at the Residence Life Office – 1203 Friley Hall.
IRHA Meetings - The Inter-Residence Hall Association is comprised of representatives from each hall, and has a weekly meeting as well. In order to attend these meetings, please make contact with the IRHA Vice-President in order to get on the agenda. The contact information for the IRHA Vice-President and meeting dates, times, and locations, can be found at http://irha.us.
Advertising in Frederiksen Court - Each building in Frederiksen Court has a bulletin board located near the mailboxes. Campus organizations are permitted to post flyers on these bulletin boards only. There are 23 apartment buildings. The Frederiksen Court Community Center also has a public bulletin board. All items for the Community Center need to be approved by the Frederiksen Court office.
Advertising in Schilletter University Village (SUV) - Please go to the SUV main office – SUV Community Center (65 Edenburn Dr).- to gain permission to post flyers in this area. There are bulletin boards in 64 apartment buildings, as well as public bulletin boards in the laundry center.
Additional Advertising Opportunities - More information on utilizing display cases, mass e-mails, flyer distribution, signboards, the Memorial Union Marquee, Memorial Union Food Court Table Tents, and Banners in the Memorial Union can be found at www.sac.iastate.edu/en/clubs_and_organizations_new/resources_for_organizations/marketing_resources.