End of Fall 2016 Closing and Move-Out

Please read this information before making Winter Break plans. Questions? Please email us.

Spring 2018 Assignment Changes

If you want to move to a new on-campus space, please review the Spring 2017 Preferencing information.


Winter Break Closing Dates

The chart below details when you must vacate your assignment for Winter Break. If you think you could be academically dismissed, you should consider checking out by December 17 as you will accrue spring housing / dining fees until you check-out.

Dec. 18 - Jan. 4 check outs are done by appointment only. Call the CA on duty for assistance.

Area Check-Out Deadlines
Buchanan Hall,
the Memorial Union, and 
Wallace & Wilson Halls
  • Non-graduating residents without a spring 2018 contract must check-out before 12:00 noon on Saturday, December 16
  • Graduating residents must check-out before 6:00 pm on Saturday, December 16
  • All other residents may stay during Winter Break as these buildings do not close.
  • Temporary housing IS NOT available in these locations.
Richardson Court
and Union Drive Halls
  • These halls are CLOSED December 16 - January 4 at 8:00 am. Residents must vacate as follows:
    • Non-graduating residents must check-out before 12:00 noon on Saturday, December 16
    • Graduating residents must check-out before 6:00 pm on Saturday, December 16
Frederiksen, Legacy,
Iowa State University West,
and SUV Apts.
  • Non-graduating residents without a spring 2018 contract must check-out before 12:00 pm on Saturday, December 16
  • Graduating residents must check-out before 6:00 pm on Saturday, December 16
  • All other residents may stay during Winter Break as these buildings do not close.
  • Temporary housing IS NOT available in these locations.

Checking Out at the End of Fall

If you will not live on-campus for spring 2018, you must:

  1. Cancel your contract in AccessPlus.
    • If you will student teach, intern, study abroad, or co-op you must also submit a WAIVER form.
    • We ask you to please cancel your contract in AccessPlus by November 26 so that your space will be available for the Spring Preferencing process.
      • Cancellations after November 26 will still be accepted.
  2. Check out according to the above schedule and follow proper check-out procedures for your area (Residence Halls, Frederiksen Court, Iowa State University West, SUV).

Failure to follow these instructions can result in additional charges for room, board, and improper check-out.


Cancellation Process and Penalties

The contract you signed is for the full academic year – both fall 2017 AND spring 2018. If you cancel the spring half of your contract you may be charged a cancellation fee equal to 50% of your spring housing and dining charges, plus loss of your $125 prepayment (if paid). Whether or not you will be charged is based on the following:

  • If you WILL NOT TAKE CLASSES at ISU for spring 2018, you WILL NOT BE CHARGED the cancellation fee. Following your check-out, if you enroll for spring 2018, you must return to housing or be charged the 50% penalty.
  • If you WILL BE ENROLLED IN CLASSES at ISU for spring 2018, you WILL BE CHARGED the cancellation fee.
    • If you are moving into a Greek chapter house contact Greek Affairs for specifics on your fee amount.

For more information, please review our cancellation web page.